Exhibitor Information
Interested in exhibiting
If you are interested in exhibiting at one of our shows then please contact us by email with details of the type of items you wish to sell. We operate on a first come, first served basis after which we will have a waiting list system. Spaces can be re booked for the following year at the end of the show.
· PLEASE EMAIL FOR MORE DETAILS - gillysbears@sky.com
Once you have contacted us and we have confirmed that there is a space, we will forward a booking form and Terms and Conditions. You can request details and a form by clicking here. Please note we may require additional information, and that by returning the application you automatically agree to adhere to the terms and conditions so please read them carefully and in full before you book.
You stand is not confirmed until a booking form is received and payment made. The Teddy Bearzaar Team reserve the right to select appropriate exhibitors with a mix of dolls and bears.
What is Included in the Booking Fee
· Tables as booked, plus 2 chairs per booking, with more if required at no additional charge
· Listing on our website with link to your website
· Coverage of the show in related magazines both before and after the event
· Email newsletter
· Facebook Page restricted posting to exhibitors only
· Listing in the show leaflet
Booking
Bookings for each show will be taken from the day of the show the year before. All exhibitors will be given the chance to re book their space on the day for the following year, and after that the space will be offered to the waiting list on a first come first served basis until such time that all the available space has been filled.
Deposit
A 50% deposit is due upon booking your stand. Bookings will not be considered without a deposit.
Balance Due
Balance payments should be received and cleared six weeks before the show date. Reminder letters will be sent.
Refunds / Cancellation
Deposits are non-refundable and balances are only refundable up if we are able to resell your stand. Cancellations must be made in writing (email is acceptable) or you will be eligible for full payment. If we are able to re-let the stand we will be able to offer a refund less deposit . If you are unable to attend at the last minute, please contact us and let us know at the earliest convenience.
To confirm your booking we MUST receive a completed and SIGNED booking form.
Payment
Payment may be made by cheque or PAYPAL (there will be a small admin fee for PAYPAL booking). Please contact gillysbears@sky.com in order to arrange payment. We do not advise the sending of cash in the post, and suggest that all cheques and money orders are sent using a recorded service.
Confirmation
Confirmation of booking will be sent via email, and we will update the website on a weekly basis to add new exhibitors.
Stand Position
Position of stands is the responsibility of the organiser. We will take requests into account as far as possible, but can’t make any guarantees of location.
Receipts
The receipt for your payment will be available in your exhibitor pack on the day of the show. If you require a receipt before this, please contact us and we can arrange this.
Communication
Communication will by email unless specified when booking.
Electricity
Please note there will be be no electricity automatically available at this show. The venue is light and bright but if you do still require electricity please contact us prior to the event this will incur an additional charge.
Advertising Opportunities
We allow exhibitors to put promotional items at the front entrance. We would suggest that you ensure that you brand it with your company name and details and use it as a way to not only draw visitors to your stand on the day, but to encourage repeat business after the show.
If you are interested in exhibiting at one of our shows then please contact us by email with details of the type of items you wish to sell. We operate on a first come, first served basis after which we will have a waiting list system. Spaces can be re booked for the following year at the end of the show.
· PLEASE EMAIL FOR MORE DETAILS - gillysbears@sky.com
Once you have contacted us and we have confirmed that there is a space, we will forward a booking form and Terms and Conditions. You can request details and a form by clicking here. Please note we may require additional information, and that by returning the application you automatically agree to adhere to the terms and conditions so please read them carefully and in full before you book.
You stand is not confirmed until a booking form is received and payment made. The Teddy Bearzaar Team reserve the right to select appropriate exhibitors with a mix of dolls and bears.
What is Included in the Booking Fee
· Tables as booked, plus 2 chairs per booking, with more if required at no additional charge
· Listing on our website with link to your website
· Coverage of the show in related magazines both before and after the event
· Email newsletter
· Facebook Page restricted posting to exhibitors only
· Listing in the show leaflet
Booking
Bookings for each show will be taken from the day of the show the year before. All exhibitors will be given the chance to re book their space on the day for the following year, and after that the space will be offered to the waiting list on a first come first served basis until such time that all the available space has been filled.
Deposit
A 50% deposit is due upon booking your stand. Bookings will not be considered without a deposit.
Balance Due
Balance payments should be received and cleared six weeks before the show date. Reminder letters will be sent.
Refunds / Cancellation
Deposits are non-refundable and balances are only refundable up if we are able to resell your stand. Cancellations must be made in writing (email is acceptable) or you will be eligible for full payment. If we are able to re-let the stand we will be able to offer a refund less deposit . If you are unable to attend at the last minute, please contact us and let us know at the earliest convenience.
To confirm your booking we MUST receive a completed and SIGNED booking form.
Payment
Payment may be made by cheque or PAYPAL (there will be a small admin fee for PAYPAL booking). Please contact gillysbears@sky.com in order to arrange payment. We do not advise the sending of cash in the post, and suggest that all cheques and money orders are sent using a recorded service.
Confirmation
Confirmation of booking will be sent via email, and we will update the website on a weekly basis to add new exhibitors.
Stand Position
Position of stands is the responsibility of the organiser. We will take requests into account as far as possible, but can’t make any guarantees of location.
Receipts
The receipt for your payment will be available in your exhibitor pack on the day of the show. If you require a receipt before this, please contact us and we can arrange this.
Communication
Communication will by email unless specified when booking.
Electricity
Please note there will be be no electricity automatically available at this show. The venue is light and bright but if you do still require electricity please contact us prior to the event this will incur an additional charge.
Advertising Opportunities
We allow exhibitors to put promotional items at the front entrance. We would suggest that you ensure that you brand it with your company name and details and use it as a way to not only draw visitors to your stand on the day, but to encourage repeat business after the show.
